Standing Orders

Committees & Sub-Committees - SO4

  1. Unless the Council determines otherwise, a committee may appoint a sub-committee whose terms of reference and members shall be determined by the committee.
  2. The members of a committee may include non-councillors unless it is a committee which regulates and controls the finances of the Council.
  3. Unless the Council determines otherwise, all the members of an advisory committee and a sub-committee of the advisory committee may be non-councillors.
  4. The Council may appoint standing committees or other committees as may be necessary, and:
    • shall determine their terms of reference;
    • shall determine the number and time of the ordinary meetings of a standing committee up until the date of the next annual meeting of the Council;
    • shall permit a committee, other than in respect of the ordinary meetings of a committee, to determine the number and time of its meetings;
    • shall, subject to SOs 4.2 and 4.3, appoint and determine the terms of office of members of such a committee;
    • may, subject to SOs 4.2 and 4.3, appoint and determine the terms of office of the substitute members to a committee whose role is to replace the ordinary members at a meeting of a committee if the ordinary members of the committee confirm to the Proper Officer seven days before the meeting that they are unable to attend;
    • shall, after it has appointed the members of a standing committee, appoint the Chair of the standing committee;
    • shall permit a committee other than a standing committee, to appoint its own Chair at the first meeting of the committee; 
    • shall determine the place, notice requirements and quorum for a meeting of a committee and a sub-committee which, in both cases, shall be no less than three;
    • shall determine if the public may participate at a meeting of a committee;
    • shall determine if the public and press are permitted to attend the meetings of a sub-committee and also the advance public notice requirements, if any, required for the meetings of a sub-committee; 
    • shall determine if the public may participate at a meeting of a sub-committee that they are permitted to attend; and
    • may dissolve a committee or a sub-committee.