7 October 2025

Parish Councillors are hereby summoned to a meeting of Neasham Parish Council on Tuesday 7 October 2025, 6:30PM, in Neasham Reading Room to transact the business listed in the agenda below.

Members of the public are entitled to attend Parish Council Meetings as a non-participating attendee (unless confidential matters are under discussion) but may speak only at the invitation of the Chair. Those wishing to speak on any matter during the meeting must give written notice giving brief details to the Clerk or Chair at least two days prior to the meeting.

Agenda

1. Chair’s welcome and apologies for absence

2. Declarations of interest in items on the agenda

3. Approval of the minutes of the Ordinary Meeting held on 2 September 2025

4. Reaching Out, Communications and Events
      4.1 Progress report on the proposed village newsletter
      4.2 Reading Room – invitation to highlight areas of financial support
      4.3 Parish council contact details – To update where required

5. PACT Meeting
     5.1 Feedback from previous meeting
     5.2 Next meeting at Neasham Reading Room, booked for 9 October 6pm

6. Roads and Footpaths
     6.1 Survey on suggested locations and preparation of a request to Darlington BC for the installation of dropped kerbs. Contact between DBC and Resident in progress. C Bayes agreed to support if needed.

7. Environment Agency Matters
     7.1 Update on safety fence along the top of the east bank to Kent Beck, which Neasham PC considers an urgent safety requirement

8. Village Green
     8.1 Purchase of winter plants and plant tub request outside of 85.
     8.2 Planned tree maintenance – Pump House Leylandii and New Lane Cherry Tree
            - Leylandii trimmed in October, Clerk contacted Miss Trees, awaiting response.
     8.3 Winter Bulbs and discuss possible grant.

9. Planning
     9.1 No applications received since the last meeting

10. Risk Management
     10.1 Test certificate required for power supply to the Village Green junction box.
     10.2 Preparation of Risk Management Report for Q2.
     10.3 Defibrillator maintenance.

11. Finance
     11.1 Payments previously approved and made in September – Zurich Insurance £528.08
     11.2 Online banking.
     11.3 Budget/Precept 2025/26.
     11.4 Insurance cover renewal.

12. Environment Agency Flood Resilience
     12.1 Update from councillors who attended the flood warden information event.

13. Ward Councillor Matters
     13.1 Reports from Ward Councilors

14. Correspondence
     14.1 Nothing to report

15. Other Village Matters
     15.1 Introduction protocol for new councilors – process and requirements
     15.2 Remembrance Sunday plans
     15.3 Speed Signs - Broken and not functioning as expected.
     15.4 Neasham History Talk
     15.5 Any other matters members wish to raise (not requiring formal notification)

16. Date of next Ordinary Parish Meeting
     Tuesday, 4 November 2025