Privacy Notice for Volunteers

“We” are Neasham Parish Council whose address is 14 Teesway, Neasham, Darlington DL2 1QP, telephone number 07915 611456, e-mail Our web-site is

The Parish Council is the “data controller” and our Clerk is the “data processor” for the purpose of complying with the requirements of “UK GDPR”, which has regulated the protection of your personal data since 1 January 2021.

Our General Privacy Notice applies to you, but this document sets out additional matters about your personal data which may arise as a result of the voluntary services you provide for us.

Additional information we may have about you

  • Any volunteer data (e.g. aliases, photographs, start date / leaving date, next of kin and emergency contact information, licences/certificates, or immigration status)
  • Non-financial identifiers (e.g. passport numbers, driving licence numbers, vehicle registration numbers, national insurance numbers)
  • Other operational personal data created, obtained, or otherwise processed in the course of carrying out our activities,(e.g. records of communications about the work you do for us and any records relating to accidents, injuries and insurance claims).
  • Any information we may receive from the Disclosure and Barring Service, or similar safeguarding agency (“DBS”)

Further ways in which we get the information and why we have it

Some of the personal information we process is provided to us directly by you or by others at your request because you wish to work for the Parish Council as a volunteer. We may also receive personal information directly from the DBS.

Additional things we may do with the information we have

If you are a volunteer with us we may use the information we have received in order to manage the work you do for us in accordance with applicable law and good practice. We may also share this information with the DBS, or with other data controllers, (such as local and other public authorities).  This is so that they can carry out their responsibilities to the Parish Council and our community. In such cases they will sometimes be “joint data controllers” (e.g.  where for example two or more data controllers are working together on a task) but if there is no joint working each data controllers will be independent and will be individually responsible to you.

Changes to this notice

We keep this Privacy Notice for personnel under regular review and we will place any updates on our web-site. This Notice was last updated on 1 March 2022.

Remember to read our General Privacy Notice, which is also applicable to you.

Ref: 2022/03