As an employer, the Council shall make arrangements to meet fully the statutory requirements placed on all employers by PAYE and National Insurance legislation. The payment of all salaries shall be made in accordance with payroll records and the rules of PAYE and National Insurance currently operating, and salary rates shall be as agreed by Council, or duly delegated committee.
Payment of salaries and payment of deductions from salary such as may be required to be made for tax, national insurance and pension contributions, or similar statutory or discretionary deductions must be made in accordance with the payroll records and on the appropriate dates stipulated in employment contracts, provided that each payment is reported to the next available Council meeting, as set out in these regulations above.
No changes shall be made to any employee's pay, emoluments, or terms and conditions of employment without the prior consent of the Council.
Each and every payment to employees of net salary and to the appropriate creditor of the statutory and discretionary deductions shall be recorded in a separate confidential record (confidential cash book). This confidential record is not open to inspection or review (under the Freedom of Information Act 2000 or otherwise) other than:
by any Councillor who can demonstrate a need to know;
by the internal auditor;
by the external auditor; or
by any person authorised under Audit Commission Act 1998, or any superseding legislation.
The total of such payments in each calendar month shall be reported with all other payments as made as may be required under these Financial Regulations, to ensure that only payments due for the period have actually been paid.
An effective system of personal performance management should be maintained for the senior officers.
Any termination payments shall be supported by a clear business case and reported to the Council. Termination payments shall only be authorised by Council.
Before employing interim staff, the Council must consider a full business case.
